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Grant Writing Basics for Youth Work Programs

October 30, 2013 By Shae Pepper Leave a Comment

One of the biggest problems that face most youth programs is the lack of funds.  Whether it’s a large organization, a small non-profit, government provision or a faith-based organization there just doesn’t seem to be enough money to go around.  And the thought of grant writing can be very daunting for many youth workers.  I mean really, we do the program bit and it’s a general stereotype (that is correct in my opinion) that most of us hate paperwork.  We don’t want to sit at our desk or computer and fill out paperwork- we want to do the work!

Sadly, like exercising or taking the time to go to the bathroom, it’s a necessary evil (that’s just me then that finds going to the bathroom a complete waste of time during my busy day?!).

You never know when you may need a skill like basic grant writing.  No, you may not need to write hundreds of grants for millions of dollars. But you may need to help the teens in your program write a mini-grant (this is a way that is becoming more popular to fund projects for youth, by youth) or assist your own fundraising department in their preparation of a grant.  You may also be wanting to start your own youth program and go it alone and for that you will need funds (unless you’re independently wealthy).

I recently had the opportunity to attend a grant writing workshop and here are the top three tips I took away from a foundation grant writer:

1. Seek other funding options.  

I’ve been learning about this over the years while preparing to get my own non-profit off the ground.  You can’t rely on grant funding alone.  Firstly, because grants come and go (and are getting increasingly more competitive).  Also, most grants now want to know how are you going to use this ‘seed money’ to get your project going and then make it sustainable when the grant finishes.  Funders don’t want to see ‘get another grant’ on your paperwork.  You need to focus on private donors*, major donors*, streams of revenue, etc. during your current grant cycle.

2. Figure out (before you apply) if your aims meet the funders goals (and if you don’t know- ask).

A lot of grant making organizations will sit down with you before you apply- in the case of my four local foundations they actually require it before application.  You need to review their guidelines with a fine-toothed comb and if you have any questions or doubt about your program or organization fitting into their funding goals then pick up the phone and make a connection with a real person and get some answers.*

3.  Give them what they ask for- no more, no less.

You know your organization and program so you’re going to be quick to say a lot about it and possibly skim over the grant management aspect of the application.  Wrong. You need to do both, equally well and clearly, in your application to be in with a shot.  According to the trainer its about 50% or less of a grant application that is the actual project.  They really want to know how you are going to manage their funds.  Remember- it doesn’t have to be lengthy, as long as you provide what they want there is no need to go on and on and on and on and on and on… well you get the picture.  If you think something will enhance your grant or add clarity then include it (or even better- ask a real person at the organization about it first).*

* Bonus tip:  There is both a science and an art to grant writing.  The science is the basic application.  The art is building relationships.  You need to build relationships with funders, whether they are foundations, private donors or corporations.  You need to keep in touch with them. Share your successes. Be honest about your shortcomings.  An email won’t do.  You need to get out there and talk to people.  Send them notes and updates.  If you do a newsletter, drop that in the mail to them.  Keep that relationship open.  Even if they can’t fund you right now, or in the future, they are going to know people who might be able to.

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2 Tools To Manage Youth Group Behavior – Hidden Gem #7

August 28, 2013 By Stephen Pepper Leave a Comment

Manage youth behaviorToday we have the 7th of our Hidden Gems – posts that you may have missed the first time that they were published.

2 Tools To Manage Youth Group Behavior

When you’re starting a new youth group, or have an influx of new young people to an existing program, it can be hard for the new members to know what expectations you have for their behavior.

To help ensure that everyone’s on the same page, here are a couple of tools you should use:

1. How To Create A Group Agreement – Group agreements are a list of ideas containing what young people believe to be acceptable and unacceptable behavior for while they’re participating in your program.

If there are some behaviors your youth don’t happen to include, you and your volunteers can also include these, but discuss them with the teens to help ensure they understand why they’re being added to the list.

You and the youth then sign the agreement which helps hold them accountable in the future if any of the negative behaviors are displayed during the group.

2. How To Create A Youth Behavior Policy – In addition to a group agreement, put together a youth behavior policy with your young people. This outlines consequences for negative behavior – this is beneficial as it means the youth know what will happen, especially if they break the group agreement.

It gets signed by both students and their parents so that everyone knows in advance what’s expected of them and what the consequences will be.

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Tips For Getting Youth Work Funding – Hidden Gem #3

August 19, 2013 By Stephen Pepper Leave a Comment

Youth work case study
Funding may not grow on trees, but a good case study may help make it rain

Here’s the third of our Hidden Gems – posts that you may have missed from the first time around:

Tips For Getting Youth Work Funding

There never seems to be enough funding in youth work for the programs and activities that you want to run – whether you do non-faith based youth work or youth ministry.

Donors of all kinds want to know that the money they’re giving is going to be used effectively to make a positive difference in the lives of young people. It’s all very well selling your vision, but donors often like actual evidence proving that your programs work, hence why evidence-based programming is so popular.

Another way of providing evidence is to produce a case study for existing and potential donors. This would detail what position a young person started in, what programs you provided to them and what the end result was.

For more details on how to create case studies, check out today’s Hidden Gem: Crafting an ideal youth work case study.

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The Importance Of Risk Assessments – Hidden Gem #1

August 14, 2013 By Stephen Pepper Leave a Comment

Importance risk assessments
Do you need to perform risk assessments? Does a bear unzip tent doors in the woods?

As we mentioned the other day, for the next few weeks we’re going to be highlighting some of our older posts that you may have missed the first time around – these are our Hidden Gems.

The Importance Of Risk Assessments

Our first gem is a post all about youth group safety – How To Do A Risk Assessment. When you’re doing any kind of youth work programs, it’s important to identify any kinds of hazards and risks.

You’ll need to perform one-off assessments when organizing youth group activities that are out of the ordinary – activities like youth retreats, camping trips, mission trips, scavenger hunts, etc. As you do these less often, there will be factors that you might not necessarily have to take into consideration for your normal programs:

  • Is a retreat center in a forest that sometimes has wildfires?
  • If you’re organizing a scavenger hunt for older teens that has them driving around, will this increase the likelihood that they might race and get in an accident?
  • If you’re planning a trip to the beach, do your teens know how to swim? Have you checked how strong the currents are and if there are any lifeguards on duty the day you’re planning to go?

Risk assessments aren’t only for one-off events though – they’re just as important for your regular youth work programs. If anything, they’re more important as these are the programs your youth will be participating in far more often.

For example:

  • Are there any high shelves with games equipment that are precariously balanced?
  • Are fire escapes blocked?
  • Do you have contact details for your young people’s parents / guardians in the event of an accident, so that you can obtain permission for medical treatment in an emergency?
  • Do any of your youth have allergies, particularly to any food you might serve?

The examples listed above are just a tiny number of factors you might need to consider for your programs, but there will be plenty more that are unique for you.

So make sure you read How To Do A Risk Assessment. The post also provides free Word and PDF risk assessment templates you can download and use to make sure you’re keeping your youth as safe as possible, so make sure you share these with your fellow youth workers if they’ve not performed risk assessments themselves.

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How To Create A Logic Model – A Recap

August 9, 2013 By Stephen Pepper Leave a Comment

How to create a logic model
Use a logic model to help identify and address the needs of your youth

Over the last few weeks, we’ve been detailing how to create a logic model for youth work and youth ministry programs.

In case you missed any of those posts, we thought we’d offer a quick recap today of what we looked at.

How To Create A Logic Model

Part 1 – What Is A Logic Model?

The first week, we explained what a logic model actually is – that it’s a model you design that identifies the needs your young people have and helps you provide programs to address those needs.

We also gave a glossary of some of the terms that we’d be using in the series – terms like readiness, risk factors, protective factors and more.

Part 2 – Identifying Problems & Behaviors

One of the first steps of creating a logic model is to identify the problems your young people face and the behaviors they exhibit as a result.

This should be done by gathering both quantitative and qualitative data – from your young people, teachers, parents, agencies and any other kind of stakeholder.

Part 3 – Risk & Protective Factors

The next part was to identify the risk factors and protective factors facing your young people – check the post for a more detailed explanation of these two phrases and some examples of each of them.

Part 4 – Interventions & Programs

Once you’ve identified problems, behaviors and risk and protective factors, it’s time to choose what interventions and programs you want to use to address the issues your young people are facing.

Shae also listed three things to consider when putting these programs into place.

Summary

For parts 2-4, Shae provided some free example logic model downloads that she drew up based on the youth work she does. She’s a Prevention Training Specialist, so the focus for her programs relate to problems like substance abuse, teen pregnancy and low graduation rates.

There are many different types of youth work though, so when you create your logic model it could look much different to hers. If you work with homeless young people, you’ll likely identify completely different problems and behaviors to a rural youth pastor, who will identify different problems and behaviors to a youth careers advice worker.

There’s therefore no logic model that can be applied across the board for all youth – that’s why you’ll need to do the research yourself as to the needs of young people in your programs and local community.

It’s well worth the effort though, as it will help make your youth work or youth ministry far more effective in meeting the needs of your young people.

Question: What advice could you share with other youth workers about creating a logic model? We’d love for you to share it in the comments below.

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501 Would You Rather Questions

501 Would You Rather Questions

52 Scavenger Hunt Ideas

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How To Plan A Youth Retreat

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