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4 Free Youth Retreat Themes (And A Bonus!)

November 14, 2012 By Stephen Pepper Leave a Comment

Youth retreat themes
Pick up a copy of How To Plan A Youth Retreat

Working on youth retreat themes can be one of the most time-consuming aspects when planning a retreat.

In case you missed them the first time round, this week’s Best Of Youth Workin’ It therefore brings you 4 free retreat themes for you to use and build upon:

1. Self Esteem – This is a topic that brings hundreds of people to our site each week, as it’s one of the top issues facing young people.

A youth retreat can be a perfect opportunity to explore issues surrounding self esteem, as young people have more of an opportunity to stop and reflect on their life and how they see themselves. Significant change often happens on youth retreats, so focusing on self esteem can have a long lasting and positive impact on the lives of your teens that continues beyond the retreat.

2. Hunger – This retreat theme idea has many useful ideas for helping your young people gain a better understanding of hunger around the world, along with the challenges that billions face just to have enough to eat each day.

The theme has ideas for many different activities and discussions, as well as suggestions of ways your youth can make a difference even after the retreat’s over.

Make sure you also check out the comments, as TJ’s added a link to another useful resource that you can use.

3. Following Directions – Young people can sometimes have a hard time respecting authority, whether that’s at home, at school, in the community or somewhere else.

This retreat theme therefore covers the topic of following directions. That’s not to say that students should follow everything blindly and “be seen and not heard”; instead, this theme is to help them gain an understanding that following directions can often be beneficial for them and that most rules are there for a positive reason.

It contains all kinds of game ideas, activities, subjects to discuss, etc. Each idea has suggestions of how it could be used depending on whether you’re planning a faith based or non-faith based retreat.

4. Fruits Of The Spirit – As you might be able to tell by the name of the theme, this idea is specifically for a Christian youth retreat.

This theme includes ideas for activities, games, skits, meetings and even food (spoiler alert – fruit is involved).

And as a bonus……..

5. 40 Youth Retreat Theme Ideas – This post is actually a list of 40 different topics you could use as a retreat theme. It doesn’t go into detail like the four themes listed above, but they might give you some inspiration for ideas you could use.

We’ve also published a book called How To Plan A Youth Retreat that goes through the retreat planning process step-by-step. It’s perfect for any youth worker, but is especially useful if this is your first time planning a retreat. You can pick up a copy here.

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How Much Should I Charge For A Youth Retreat?

October 23, 2012 By Stephen Pepper Leave a Comment

Youth retreat costQ: How much should I charge for a youth retreat? Quite a lot of the young people I work with are from low-income families, so I don’t want to set the price too high. I want to be sensitive to how much their parents can afford, but don’t know the best way to address the issue with them. Can you help?

A: Money is always a tricky subject, especially for activities that cost more like youth retreats. Like you said, it’s important to be sensitive to how much parents can afford without simultaneously embarrassing them that they may not be able to afford to send their child on the retreat.

Once you’ve started investigating possible youth retreat centers, you’ll have a much better idea of how much your budget will need to be. This is because the center will probably be the largest part of the budget. Check out our previous post for a more detailed guide on how to calculate a youth retreat budget.

Before making a final decision on which center to book, we’d recommend putting together a Parent Cost Feedback form.

What’s A Parent Cost Feedback Form?

The form should contain a table that lists the following:

  • A shortlist of three retreat centers
  • Some pros and cons of each center
  • The estimated cost for a child to go on the retreat
  • Empty boxes beneath each option

Try to estimate the total cost of the retreat and put this on the form, rather than just putting down the cost per child for the center only, as this will give the parents a better of idea of how much they can expect to pay overall. It doesn’t have to be a final quote at this stage, but enough to give parents a good idea of what the options are.

You could include more than three youth retreat centers on the list, but this might give too many options to get a true gauge as to how much parents can afford.

Beneath the details of each center on the form, the empty boxes are for parents to indicate which would be their preference. All they need to do is to put an ‘X’ in the box for the retreat center that they would prefer, taking into account the cost along with the pros and cons. Using only an ‘X’ helps ensure anonymity so that parents aren’t embarrassed to choose the cheapest option.

At the end, you should have a good idea as to which is the most affordable option for the parents.

How to get the form completed

How you get the form completed will depend on your contact with parents. Here are some different methods depending on parental contact:

Church

Many youth retreats are organized through churches, so if this applies to you then the best option will probably be to make an announcement during a service. Leave the Parent Cost Feedback form at the back of the church for them to complete as they leave.

Community Center

If parents drop their children off at your youth club at a community center, ask them to complete the form at that point. It’s best to get this done at the beginning of the evening rather than at the end, as parents will probably just want to get home when picking them up.

No Parental Contact

Perhaps you never get to communicate with the parents of your young people for whatever reason. If that’s the case, mail them a copy of the form along with a return envelope with a stamp on it to encourage them to reply.

Another option is to set up a survey through Survey Monkey. This is free and you can email the link to parents if you have their email addresses.

Downloadable Parent Cost Feedback Form Template

When you buy a copy of How To Plan A Youth Retreat, you also get exclusive access to many different youth retreat templates and forms. This includes a sample Parent Cost Feedback form, as well as a blank feedback form that you can complete with details of the retreat centers you find.

Discover more about the book using the link above or buy it from Amazon by clicking on the image to the right.

Question: How do you find out from parents how much they can afford for activities like youth retreats? Let us know in the comments below.

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How To Plan A Youth Retreat – New Lower Price

July 17, 2012 By Shae Pepper Leave a Comment

How to plan a youth retreatQ: I heard you have a book for people planning a youth retreat. How much is it, where can I buy a copy and why do I need it?

A: We published a book called How To Plan A Youth Retreat in January 2012. It’s an in-depth guide to every stage of youth retreat planning, from booking retreat centers to choosing aims, objectives and themes to calculating a retreat budget.

It’s essential reading if you’ve never been responsible for planning a youth retreat before, but is also a useful resource for more experienced youth retreat organizers.

For more information about the book and the free youth retreat resources you get with it, check out our dedicated page for How To Plan A Youth Retreat.

Lower price

As for the price, we have some great news. When it was first published, the paperback version cost $17.99, but we’ve now been able to lower this to just $12.99 – a saving of 28%. If you’d prefer to buy the ebook version, it’s only $9.99 – this price is the same for the Kindle, Nook and PDF versions.

Not in the US?

If you’re not based in the US, we have great news for you too. How To Plan A Youth Retreat was originally only available outside of the US as an ebook, but youth workers throughout Europe can now order the paperback version from their country’s Amazon. In the UK, it’s £8.99, while throughout the rest of Europe it’s €10.86. The Kindle version is still available for the even lower price of £7.20 / €8.74.

So don’t delay – get your copy of How To Plan A Youth Retreat using the links below:

PDF ebook – $9.99

Buy now via Paypal using the button below. You’ll then automatically be directed to a page where you can download the book.

 

 

Paperback – $12.99 / £8.99 / €10.86

Buy from Amazon.com

Buy from Amazon.co.uk

Buy from Amazon.de (Germany)*

Buy from Amazon.es (Spain)*

Buy from Amazon.fr (France)*

Buy from Amazon.it (Italy)*

* Please note that How To Plan A Youth Retreat is only available in the English language

 

Kindle ebook – $9.99 / £7.20 / €8.74 

Buy from Amazon.com (US & Canada)

Buy from Amazon.co.uk (UK)

Buy from Amazon.de (Germany)*

Buy from Amazon.es (Spain)*

Buy from Amazon.fr (France)*

Buy from Amazon.it (Italy)*

* Please note that How To Plan A Youth Retreat is only available in the English language

 

Nook ebook – $9.99

Buy from Barnes & Noble

 

Question: What would you like to know about planning a youth retreat? We’d love to hear your questions in the comments below.

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How To Create A Youth Group Permission Slip

July 4, 2012 By Stephen Pepper Leave a Comment

Youth group permission slips
Get the green light from parents for special trips and activities

If you’re organizing a youth retreat, lock-in or some other kind of trip, you’ll need to create a youth group permission slip. This should then be completed by the parent or guardian of each young person who’s taking part in the activity or trip.

This completed youth group permission slip gives you, as the name suggests, permission to take their child on the trip and provides you with any important information that you’ll need.

The extensiveness of information gathered on the permission slip will vary depending on what you have planned – if you’re taking young people away for the weekend on a youth retreat, you’ll need more information than if you were to take them ice-skating.

There are three steps to creating a youth group permission slip:

1) Youth information

Here are 12 pieces of information you may need about each young person

  • Young person’s name
  • Date of birth
  • Address
  • Parent’s name
  • Phone number for parent(s)
  • Other emergency contact name and phone number
  • Medical information (e.g. any medications they’re on, allergies, whether they have epilepsy, etc)
  • Dietary requirements (vegetarian, gluten free, lactose intolerant, etc)
  • Health insurance company they’re covered with
  • Policy number
  • Family physician
  • Family physician phone number

This list covers important information you need to know, but there’s another element you need on the youth group permission slip……..

2) Parental Permission

At the bottom of the slip, include some further wording such as the following:

I give permission for my child to take part in (whatever the activity or trip is) and agree that the leadership team (or youth work organization) will not be held responsible for any injuries or illnesses that my child sustains during the (activity or trip).

I hereby authorize an adult leader of the (activity or trip), as an agent of myself, to provide routine health care (including over-the-counter medication such as ibuprofen), administer prescribed medications and seek emergency medical treatment, if deemed necessary by said adult leader.

In the event that I cannot be contacted in an emergency, I authorize the physician or hospital selected by the leader to provide treatment, including hospitalization, for my child.

3) Signature

Finally, the permission slip needs to have a section at the bottom that the parent signs, states their name and provides the date they did this.

If you’re planning a youth retreat, we have a youth retreat permission slip template to download (along with more than a dozen other documents) with a copy of our book. Find out more about How To Plan A Youth Retreat or buy from Amazon using the link to the right.

Question: What other information do you include on a youth group permission slip? Share your ideas in the comments below.

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Following Directions – Youth Retreat Theme

June 11, 2012 By Stephen Pepper Leave a Comment

Following directions youth retreat themeThis week’s youth retreat theme is all about Following Directions. We know that we get both faith based and non-faith based youth workers visiting our site, so we try to tailor our youth retreat themes so that they’re useful no matter what type of organization you work for.

In this Following Directions theme, the first part of each activity or discussion point can therefore be used by both faith based and non-faith based youth workers. There’s also a second section beneath most of the activities which have additional ideas for faith based retreats. I’ve written them as a Christian, but I’m sure many of the principles can also be used for those working with young people who are Muslim, Hindu, etc.

Following Directions – Game 1

Organize a treasure hunt/scavenger hunt that splits the youth into groups and sends the groups in different directions, but which ends up at the same finishing point.

Discussion: Explain that we’re all unique which means the directions we receive might be different to those received by someone else. For example, if your grades aren’t as good as your brother or sister, your parents might want you to spend more time on your homework. On the other hand, a sports coach may think you have more potential than other students, so may push you harder than he does with them.

Either way, it can be frustrating to receive different directions to other people, but that doesn’t mean the person giving the instructions doesn’t care about you – it could in fact be because they care so much that they’re giving you different directions to fulfill your potential.

Christian youth retreat: God has different plans for each of us that will take us on different paths. He’s also given us all different abilities and talents. This is great as it means that he treats us as unique individuals. And despite the different paths, we all have the same treasure waiting for us – eternal life with Him, no matter what path we take in our journey.

Following Directions – Game 2

Organize another treasure hunt, although this time only give half the youth correct directions. For the other half, you could miss off the final clue or give them a different final clue that sends them off somewhere else.

Discussion: Point out that it can be easy to trust that directions people give us are accurate, but sometimes they’ll take us down the wrong path and into trouble. This can therefore be a good opportunity to talk about issues relating to peer pressure – sex & relationships, stealing, integrity, etc.

Christian youth retreat: Encourage your youth to question things they’re taught as Biblical truth, including things you teach them. There can often be things that are taught as “Christian”, but which are more like cultural viewpoints than things the Bible says. Encourage them to be like the Bereans and search the Bible for themselves, instead of blindly believing things that they’re told.

Following Directions – Game 3

Have two youth come up to the front. One is given a picture and the other a flipchart that he has to draw on – make sure everyone in the room can see what he’ll be drawing.

The young person with the picture has to describe to the other young person how to draw the picture line by line, but without telling him what the picture is. For example, “Draw a horizontal line 6 inches long. At the end of the line on the right, draw a straight line upwards for 9 inches. At the end of that line, draw a diagonal line up and to the left for 4 inches, etc”.

Once they’re done, bring out an enlarged picture for everyone to see what it should have looked like.

Discussion: How different was the original picture from what was drawn? Following directions blindly can result in the wrong outcome if we’re not careful or listening to the wrong people.

Christian youth retreat: Similar to the point about the Bereans above, this is why it’s important to read the Bible for ourselves, rather than solely relying on what others tell us.

As a follow-up activity, give them a list of phrases where they have to determine if the phrase is from the Bible or not. Pick some phrases from the Bible and mix them in with the following phrases that sound like they’re from the Bible, but aren’t:

  • God helps those who help themselves
  • Cleanliness is next to godliness
  • The Lord works in mysterious ways
  • Money is the root of all evil
  • Charity begins at home

Following Directions – Activity

Go on a long hike with the young people. Do some planning in advance and find a route that requires some map-reading/orientation skills, or at least requires them to follow directions in order to find their way – make sure the youth are in charge of leading the way.

You could also turn the hike into a nature scavenger hunt.

(n.b. If you’re planning on doing both of the treasure hunt ideas, this might be too similar of an idea – the youth may get bored doing three similar activities over the course of the youth retreat)

Following Directions – Talk Ideas

If you’re going to be having meetings at the youth retreat, here are some further ideas for talks or discussion starters for small groups that can be expanded on:

One Degree Of Deviation

It can be easy to go slightly off the path and not follow directions. This can have natural and logical consequences though and can mean we end up much further away further down the path without realizing it.

Explain the concept of one degree of deviation. If you’re flying an airplane, being just one degree off means that for every mile you travel, you miss your target destination by 92 feet. It may not seem like a large gap, but the longer you travel in the wrong direction, the further you’ll be from where you should be.

Using the pilot analogy, if you set off flying along the equator and are one degree off, you’d finish almost 500 miles off target by the time you’d flown around the world.

The same goes for tunnels built from opposite ends. Show the video clip below – imagine how embarrassing this would have been if they’d been one degree out in their calculations!

Christian youth retreat: Explain that this is why it’s important to say sorry to God and get back on the right path.

GPS

It can be annoying having to follow directions from people all the time – parents, teachers, youth workers! Most of the time though, the directions we give young people are for their benefit.

When going on a road trip, you either ask for directions, look at a map or use a GPS. These all give directions so that you can find the right way to go – you follow these because you know they’ll take you where you want to go.

Christian youth retreat: It’s easy to think of God’s directions as just a bunch of rules and that He’s this super-controlling God. The directions are for our good though because He loves us and wants us to avoid the hurt and pain that can happen when we ignore them. Because He loves us so much though, He’s still given us the ability to choose whether or not we want to follow them.

Sports

Have the youth imagine sports without any directions or rules:

  • Soccer – where you can pick up the ball
  • Basketball – where you can push each other over
  • Football – where the defense can tackle before the ball is snapped
  • Volleyball – where you can catch the ball before hitting it back

They wouldn’t enjoy it – in fact, people would complain that it was unfair or not fun. We actually need rules and directions; not to prevent fun but because of the opposite – they often mean that we can have fun and enjoy ourselves.

Question: What activities do you use to address the issue of following directions with young people? Share your ideas in the comments below.

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